Essential Duties and Responsibilities include the following. Other duties may be assigned.
Assists CEO and Vice President of Finance and Operations with scheduling, paperwork, etc. as requested.
Manage accounting functions to include Accounts Payable, Accounts Receivable, Monthly bill payment as well as produce financial reports as defined by the VP Finance & Operations.
Run payroll and oversee Federal Tax payments and other Accounting functions, and analysis, as needed.
Ensure all monthly, quarterly and annual accounting functions are completed on time with checklist documents complete.
Inform the VP Finance and Operations of any upcoming deadlines where his involvement is needed to complete on time.
Manage communication, billing and draft budget of entities owned or affiliated with the Company.
Manage all aspect of the Willow Creek Home Owners Association
Support the legal document review.
Manage closings of real estate for Willow Creek Development and Glacial Lakes Capital.
Assist with GLC investor relations.
Assist in creating sales presentations
Screens calls, visitors, and emails to eliminate and/or prioritize in order to maximize the companies calendars and “to-do’s.”
Provides administrative support, including assistance in composing and editing routine and advanced correspondence including letters, memoranda, and reports; prepares outgoing mail and correspondence.
Opens, reads and acts upon incoming mail as required.
Participates in meetings as requested to take meeting notes for future distribution and follow-up.
Coordinates and arranges meetings, prepares agendas, reserves/prepares facilities, etc.
Arranges and coordinates travel schedules and reservations as requested; creates detailed itineraries as needed.
Assists CEO with personal tasks as requested.
Manages special projects as needed, e.g., mailings, company events, etc.
Conducts research as requested, using the Internet and other resources; compiles and creates statistical reports.
Works with and updates internal data systems, organizes and maintains executive files.
Arranges conference calls as requested.
Makes copies of correspondence or other printed materials as requested.
Assists in filing expense reports.
Greets guests, answering multiple-line telephone, and routing visitors and/or calls to appropriate area or person.
Other duties as assigned.
The successful candidate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience: At a minimum, a two-year degree plus three to five years related experience in a professional environment or equivalent combination of education and experience. Four-year degree from an accredited institution preferred.
Special Traits, Characteristics, and Requirements:
Requires a high level of professionalism and an appreciation for the confidentiality and sensitivity of information received and handled.
Requires handling of time-sensitive material in a responsible manner.
Relies on experience and good judgement to plan and accomplish goals.
Requires a wide degree of creativity and latitude.
Requires maximum attention to detail and organization skills.
Requires respectful and timely customer service, to both internal and external customers.
Must be a team player and self-starter with a positive attitude.
Computer Skills: Knowledge of word processing, spreadsheet, email, database software and contact management software required; specific knowledge and fluency in MS Office Professional and the internet are desirable.
Communication Skills: Excellent telephone and oral communication skills and perfected written grammar and communication skills are essential.
Transportation: Some local travel may be required. Must have own transportation.